Employee Onboarding

 

EMPLOYEES! Thank you for registering in TeamSnap. Please follow these steps to complete the onboarding process…

  1. Obtain or renew your US Ski & Snowboard membership (everyone should get the USSA “volunteer” level membership, unless your program has instructed otherwise)
  2. Sign and return your job offer
  3. Complete I-9 form in person (new employees only)
  4. Set up your ADP profile (new employees only); or review contact info (returning employees)
  5. Download the TeamSnap app
  6. Know where to find Ford Sayre policies & resources

US Ski & Snowboard Membership

Your participation in Ford Sayre programming is contingent upon having a valid US Ski and Snowboard membership, which requires completion of one SafeSport module (per season) and a background check (every other season). ALL MEMBERSHIP REQUIREMENTS MUST BE COMPLETED and the status of your membership must be listed as VALID on the US Ski & Snowboard web site in order for you to attend in-person practices.

Reimbursement can be obtained by emailing your transaction receipt (which comes via email from USSA) directly to Lisa Bates (at bookkeeper@fordsayre.org) with a note listing the program you are working for (Alpine/Jumping/Nordic/SkiMo) and the address to which you’d like your reimbursement mailed.

CHOOSE THE “VOLUNTEER” LEVEL MEMBERSHIP (at a cost of $65) unless your program has told you otherwise.

Please do not obtain a COACH membership unless you were specifically asked to do so/given prior approval from the head coach or your program head(s). USSA “COACH” level memberships cost $150 (+ annual subscription dues to the new Sports Education Academy), require completion of additional training and are only needed for coaches attending a USSA race/event. If you normally get a higher level of membership (Coach or Official), note that late fees for COACH and OFFICIAL memberships go into effect as of October 16th.

MORE DETAILS…

Obtaining or renewing your USSA membership:

Completion of SafeSport:

  • AFTER you have gotten a USSA membership, use the link in your USSA account dashboard to take you to/COMPLETE the mandated SafeSport training. Only ONE SafeSport module is required each season.
  • If you see multiple modules listed (after using the USSA link to log into your SafeSport dashboard), make sure you are in the section “MY COURSES” (not “featured courses”). From My Courses, use the drop-down menu (in upper right) to sort by “DUE SOON.” Whether you are due for the full core training or one of the refreshers will depend on which course you completed the prior season.
  • If you have completed SafeSport training in the past, you can also go to Profile > My Activity, which will show you the last training you completed. To do so, click the profile icon in the top, right corner, then click on the “My Activity” tab.
  • The order of courses always follows: 
    • Year 1 – SafeSport Trained – NGB1 
    • Year 2 – Refresher 1: Recognizing and Reporting Misconduct – NGB1
    • Year 3 – Refresher 2: Preventing Misconduct – NGB1 
    • Year 4 – Refresher 3: Creating a Positive Sport Environment – NGB1
    • Year 5 – The training schedule begins again
  • You can review detailed SafeSport instructions HERE. For answers to commonly asked questions about SafeSport, including what to do if you have completed training for another organization, click HERE. Time commitment is 20-90 minutes, depending on the course you are scheduled to complete.

Registering for a background check:

  • Background checks are required every two years.
  • If you are due to complete a background screening, you will see a notice and link at the top of your USSA account page (do not try to initiate a background screen if you are not being prompted to do so).
  • To initiate the background screening, use the link provided to register with NCSI.
  • This process needs to be completed on a computer, laptop or other device that allows for uploading a picture of your driver’s license or passport. File size must be less than 4MB. You can review detailed background screening instructions HERE. There is NO extra fee for the background screening, as long as you register using the 8-digit USSA applicant code: 11392848. Time commitment is 15 minutes.

* Beginning with the 2024-25 season, all Alpine USSA memberships will be assessed for NH Alpine Racing Association (NHARA) dues, for which you will be reimbursed.

Job Offer

You will receive an e-mail from admin@fordsayre.org with your job offer. (This process may take up to 2 weeks.) You may sign it electronically and return it via email. For tips on how to sign and return docs without ever printing them, click HERE.

Form I-9

If you are a new employee, we will need to meet in person to complete form I-9, no later than the first day of employment. When you receive the email from admin@fordsayre.org, please reply with times that you are available to meet. 

At the in-person meeting, you’ll need:

  • Form I-9 page 1 with SECTION 1 COMPLETED; section 2 must be left blank, and completed in person.
  • Your UNEXPIRED documentation; acceptable documents are listed on page 2 of the Form I-9.
  • Form I-9 page 3 completed ONLY IF YOU NEED ASSISTANCE from a preparer or translator. (Otherwise we do not need it.)

If you don’t have a printer, please let the administrator know; a blank Form I-9 can be provided.

ADP – Payroll Service

If you are a new employee, the administrator will enter your info into ADP (our payroll service provider), which triggers an email to you. You must open the email from ADP (it will not come from Ford Sayre), and follow the prompts to complete your account profile – you can’t submit your work until this part is done! We strongly encourage you to set up direct deposit, if you are able. Doing so will expedite your payment (usually by a day), it is more sustainable than paper checks, and it also reduces administrative expenses for Ford Sayre. 

If you are a returning employee, please log into your ADP account, and verify that both your direct deposit and contact info are up to date. The address used in ADP is where your end-of-year tax documents will be mailed. Returning employees can access ADP HERE.

TeamSnap App

Please download the TeamSnap app. We now have the functionality to use the TeamSnap app for communications, attendance, and special announcements.

Policies & Resources

To review polices and protocols specific to athlete safety, please click HERE.

Click HERE and scroll down to the section “Ford Sayre Policies & Additional Info” to access:

  • the latest version of The Ford Sayre Employee Handbook (you are responsible for reading and abiding by all policies and procedures in this Handbook); and
  • a calendar listing the pay periods for the current season.

Questions about the upcoming season? Please reach out to your program head(s) or head coach:

Still need help after using the tips & links provided to troubleshoot your USSA membership? Please contact: